League Coordinator Position Description

This part-time contracted position is responsible for making sure that the day-to-day operations of Halifax Ultimate (HU) run smoothly. This position requires frequent interaction with the Halifax Ultimate Board of Directors, volunteers and partners.

 Please submit your resume and cover letter to


Halifax Ultimate Vision

To make quality & spirited Ultimate available in Halifax, Nova Scotia


Reporting Structure:

This position reports to the Vice Chair of the Board of Directors


Areas of responsibility

  • League Management
    • Set up leagues & registration on website
    • Coordinate the formation of draft teams (when applicable)
    • Calculate league costs and propose financial plan to the Board for review.
    • Coordinate procurement of league merchandise
    • Oversee league scheduling and/ or work with league convenors, if applicable
    • Coordinate and attend league playoffs
    • Run captain meetings, as required
    • Organize all league documentation in Google Docs
  • Facility Management
    • Secure fields/ courts for leagues, tournaments, and practices, if applicable
    • Maintain relationships with key facilities, and seek new venues as needed
    • Maintain records of all bookings in Google Documents
    • Coordinate timely payment of facility invoices with HU Treasurer
  • Partnership Management
    • Seek out new partnership opportunities
    • Maintain existing partnerships
    • Coordinate any group purchases
  • Communication
    • Handle general league email account and social media accounts
    • Facilitate league communications to members
    • Maintain static HU website
    • Report back league happenings to the HU Board of Directors
    • Attend HU Board of Director meetings, as requested


  • Enthusiastic, organized and responsible
  • Experience doing project management and coordination is essential
  • Knowledgeable regarding the sport of Ultimate
  • Previous experience with word processing and spreadsheets (Microsoft Office and Google Documents) is required
  • Previous experience in sports co-ordination would be an asset (organizing tournaments, leagues, etc.)
  • Previous experience in budgeting would be an asset

Work Environment

  • Must provide own office space and equipment (computer, phone)
  • Must have access to a motorized vehicle

Compensation Range

  • This position is paid monthly (on the 15th of each month).