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NOTICE OF
HALIFAX ULTIMATE RECREATIONAL LEAGUE SOCIETY
ANNUAL GENERAL MEETING

Pursuant to the Halifax Ultimate Recreational League Society (HURL) by-laws, this is a notice to the members of HURL that the Annual General Meeting (AGM) of the HURL membership will be held on June 23rd, 2004 within the Halifax Regional Municipality at the T-Room Bar at the Dalhousie Sexton campus, 1360 Barrington Street.

The AGM is scheduled to start at 1900 hrs (7pm).

The following items of ordinary business shall be dealt with:

The following item of special business shall be dealt with:

Call for Nominations -- GET INVOLVED! -- HURL NEEDS YOU!

All who would like to be involved in the management and development of HURL should consider running for a position on the 2004-05 board of directors. HURL is now accepting nominations. Remember, HURL is only as good as the volunteers who make it work! If you are thinking about it, read on

What do the Directors do?

For a better idea of what a Director does you should:

  1. Check out the HURL by-laws at: www.halifaxultimate.ca/official/HURL_By_Laws_Filed_22-04-2004.pdf In particular, check out article 2, which outlines the purposes of the HURL Society. These are the purposes the Directors serve. Also, check out article 6 onward; these articles outline the powers and duties of Directors.
  2. Talk to the current Directors and ask them any questions you have about what it is like to be a Director. You can reach the current Directors at:
    • Peter Lewis - ultimaterobopete "at" hotmail.com
    • Paul Reed - preed "at" ns.sympatico.ca
    • Kandace Terris - kandacenjohn "at" hfx.eastlink.ca
    • Todd MacAulay - dtmacaul "at" ns.sympatico.ca
    • Mike McAllister - mcallist "at" cs.dal.ca

Who can be nominated?

Here are a few important points included in article 6 of the by-laws:

  1. The Directors shall be selected without regard to race, color, religion, sex, sexual orientation or national origin.
  2. All Directors must be Members and a Director who ceases to be a Member shall be deemed to have resigned. Remember, to be a Member, you must have become a member according to the by-laws, which includes paying your membership fee this year, the membership fee was $20 paid at the beginning of the summer league.
  3. A retiring Director shall be eligible for re-election.

How many positions are available?

As per section 6.5 of the HURL by-laws, the number of Directors shall be a minimum of five (5) and a maximum of seven (7). So get your nominations in!

Where do you send your nominations?

Please send all your nominations to ultimaterobopete@hotmail.com . The sooner the better! All nominees will be allotted a brief period of time to make a statement at the AGM.

How long is the elected term?

As per section 6.6 of the by-laws, all Directors shall hold their position for a term of one (1) year or until their replacement is duly elected or appointed.

Voting and REMINDER OF PROXY RIGHTS

During the AGM, there will be voting for Directors and possibly for other matters. Pursuant to the by-laws, each Member shall have one vote and any Member may, by means of written proxy, appoint a proxy holder to act in their place at any meeting of the Members of the Society. So, if you want to have your say at the AGM, but cant make it to the AGM, be sure to give your proxy, IN WRITING, to another Member so he or she can act on your behalf. The written proxy should contain: your name, a statement of who the Member is that you are giving your proxy rights to, a statement that the proxy is for the AGM on June 23rd 2004, and your signature.




NOTICE OF SPECIAL RESOLUTION

Take notice that at the Halifax Ultimate Recreational League Society (HURL) Annual General Meeting scheduled for June 23rd 2004, the following Special Resolution will be presented for consideration:

Special Resolution of Halifax Ultimate Recreational League Society (HURL)

WHEREAS:
(a) The Members present at the 2003 fall meeting and previous membership meetings of HURL, mandated the HURL Directors to pursue the acquisition and development of HURL owned ultimate fields;
AND WHEREAS:
(b) The proposed means for the acquisition of such fields were past funds collected by HURL that were not used to carry on the ongoing operations of HURL, and the initiation of a growth fund designated for field acquisition and development;
AND WHEREAS:
(c) The current HURL Directors have been budgeting so as to increase monies in the growth fund and have been exploring avenues for HURL acquisition and development of fields.
BE IT RESOLVED THAT:
(1) Any funds obtained by HURL that are not required for the ongoing operations of HURL, or for unforeseen expenses, continued to be accumulated in a growth fund for the purposes of acquisition and development of HURL owned ultimate fields;
AND BE IT FURTHER RESOLVED THAT:
(2) Future HURL Directors shall continue to budget to increase monies in the growth fund and to explore avenues with an aim of fulfilling the mandated goal of acquisition and development of HURL owned ultimate fields.